ProofHub vs Smartsheet
Pricing & Plans
Feature
ProofHub
Smartsheet
Free Plan Available
Starting Price
$45/month flat (Essential plan, billed annually)
$9/user/month (Pro plan, billed annually)
Free Plan Limits
No permanent free plan; 14-day free trial with access to core features before choosing Essential or Ultimate Control.
No permanent free plan; Smartsheet offers a 30-day free trial across paid plans.
Core Project Views
Feature
ProofHub
Smartsheet
List View
Kanban Board View
Gantt Chart View
Calendar View
Timeline View
Task Management
Feature
ProofHub
Smartsheet
Subtasks
Task Dependencies
Custom Fields
Task Automations
Team & Resource
Feature
ProofHub
Smartsheet
Native Time Tracking
Reporting Dashboards
Resource Management
Guest Access / Permissions
AI Features
Feature
ProofHub
Smartsheet
AI Assistant
AI Task Generation
AI Task Summarization
AI Content Generation
AI Reporting / Analytics
AI Automation Suggestions
Ecosystem & Qualitative
Feature
ProofHub
Smartsheet
Mobile App Available
Public API
Ease of Use
medium
steep
Best For
Small to mid-sized teams and agencies that want flat-pricing project management with Gantt, boards, time tracking, proofing, reporting, and AI-assisted insights
Mid-sized and enterprise teams that want spreadsheet-like work and portfolio management with strong automation, reporting, and AI capabilities