Notion

Notion is a cloud-based, all-in-one workspace that combines documents, wikis, databases, and project management in a single tool. Teams organize work into pages and databases that can represent projects, tasks, content calendars, roadmaps, or simple to-do lists. Databases support custom properties, subtasks, and dependencies, so work items can capture structured information such as status, assignee, dates, priority, and effort alongside rich text notes and files.

For project and task management, Notion lets users view the same database in multiple layouts, including table, board (Kanban), timeline, calendar, list, and gallery. This allows teams to plan projects in a more Gantt-like timeline, manage sprints or kanban workflows on boards, and review upcoming work on a calendar without duplicating data. Filters, sorts, groups, rollups, relations, and custom views make it possible to build lightweight dashboards and reporting pages tailored to different stakeholders.

Notion includes a growing set of automation and workflow features. Buttons and database automations can create or update pages, set properties like status and assignee, and trigger routine actions when conditions are met. Forms and sites features make it possible to collect requests or feedback directly into databases and publish selected pages as lightweight external sites, while integrations and syncs connect Notion to tools such as Slack, GitHub, and other work apps.

Notion AI is embedded throughout the workspace as a general-purpose assistant. It can generate and rewrite content, summarize notes and docs, extract action items, autofill database properties, translate text, and answer questions based on workspace content and connected tools. Newer capabilities such as Notion AI agents and research modes can perform more complex, multi-step tasks, like turning briefs into structured project plans or drafting reports that pull from multiple sources.

Notion is available on the web, desktop (Mac and Windows), and mobile (iOS and Android), with offline support for selected content. A public API and webhooks enable developers and teams to integrate Notion with internal systems, build custom workflows, or power external apps from Notion databases. Pricing is offered on Free, Plus, Business, and Enterprise plans: the free plan is aimed at individuals, while Plus and Business add unlimited collaborative blocks, advanced permissions, charts, automations, and expanded guest and security features for teams that rely on Notion as a shared workspace for knowledge and projects.

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